HR Specialist, Japan

  • Location Tokyo, Japan
  • Date Posted 27th September 2018
  • Category HR
  • Job Type Full-time
  • Requisition ID 752


As a thriving global Market Intelligence business, we aim to identify and retain the very best and brightest minds to help build and support our dynamic business. The HR Specialist will be based in Mintel’s Tokyo office. This position will support a broad range of human resource activities and initiatives including recruitment and selection, employee engagement, employee relations and policy interpretation. This is a “hands on” position that requires interaction and visibility with all levels of the organization.

Your role will cover the following:

HR General

  • Support facility-related employee onboarding and off boarding processes
  • Partner with department leaders to establish proactive employee relations.
  • Provide guidance and accurate interpretation on HR policies, processes and procedures.
  • Perform other duties as necessary as advised by the regional HR manager


  • Coordinate recruitment activities to include: working with the assigned recruiters, posting job vacancies to online platforms, screen applicants, and share the qualified candidate resumes to Regional Talent Acquisition Manager
    • Create and post job advertisements to various online resources (i.e. Applicant Tracking System, job portals)
    • Develop and execute the job vacancies search strategy, including active sourcing from competitors by using your local knowledge
    • Utilize Boolean search methods for finding relevant candidates within resume database
    • Pre-screen resumes, conduct phone screens with candidates
    • Schedule phone and onsite interviews for internal Recruitment team and Hiring Managers
  • Maintain accurate data within the Applicant Tracking System
  • Ensure all new hire paperwork, offer letters and employment contracts are timely completed
  • Comply with all local government regulations

Office Administration

  • Maintain office standards by tracking, ordering, restocking and coordinating office maintenance
  • Manage office daily administrative tasks
  • Manages administrative business documents

What We Are Looking For:

  • Bachelor’s Degree in Human Resources Management or related discipline
  • At least 2 years of experience supporting recruiting efforts
  • Experience in using creative sourcing methods such as internet sourcing techniques, referral management and cold calling
  • Knowledge of enterprise applicant tracking systems required, prior experience with Greenhouse is a plus
  • Experience with LinkedIn Recruiter is a plus
  • Enthusiastic, persuasive and outgoing personality
  • Self-sufficient work ethic; entrepreneurial in nature and self-motivated
  • Strong organizational and communication skills including the ability to multi-task all assigned responsibilities
  • Excellent customer service attitude
  • Fluent written and spoken in English and Japanese with proven phone etiquette to freely communicate candidates, recruiters, and business leaders
  • Detail-oriented and have a strong focus on accuracy
  • Proficiency in using Microsoft Office
upload file ... Limit reached, delete at least one file above to add more.